Gazette Publication for Name Change Due to Adoption in Odisha

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Complete Guide to Gazette Publication for Name Change After Adoption

Gazette publication for a name change due to adoption is an essential legal step to formalize and publicly declare the new identity of the adopted individual. When a person is adopted, particularly a minor, the adoptive parents may choose to change the child’s surname or full name to reflect the new familial relationship.

This change must be officially recorded and recognized and one of the key requirements is to publish the name change in the official government gazette. The gazette publication serves as a public notice, ensuring transparency and allowing any objections or legal claims to be raised within a stipulated period.

This process helps to establish the adopted individual’s new identity in all legal, financial and educational records.

What Is a Name Change in Odisha?

A name change is the legal process of adopting a new name that is different from your current one. This change can apply to your first name, middle name, surname or your full legal name. Once officially recognized, the new name becomes your legal identity and is used on all official documents like your passport, Aadhaar card, PAN card, bank records and educational certificates.

People Also Read: How to Change Name on Passport in India

Legal Framework for Name Change After Adoption in Odisha

The name change after adoption is regulated by:

HAMA, 1956: Governs adoptions by Hindus, Sikhs, Jains and Buddhists, requiring a registered adoption deed or court order.
JJ Act, 2015: Regulates adoptions for non-Hindus and inter-country adoptions, mandating court approval via Child Welfare Committees (CWC).
Gazette of India Act, 1835: Mandates gazette publication for legal recognition of name changes.
Indian Stamp Act, 1899: Governs affidavit notarization for name change applications.

The process ensures transparency, prevents identity fraud and aligns with identity laws like the Aadhaar Act, 2016. Court orders under HAMA or JJ Act are prerequisites, especially for minors, to validate the adoption before initiating the name change.

Need Help with Your Adoption Name Change in Odisha? Our experienced legal team simplifies the Gazette publication process for you. Get expert assistance from affidavit drafting to final notification.

What is a Name Change After Adoption in Odisha?

A name change after adoption refers to the official procedure of altering an adopted child’s name—whether it’s the first name, last name or both—to align with their new family identity. This change isn’t automatic; it involves legal authorization through the court (under HAMA, 1956 or JJ Act, 2015), preparation of an affidavit, newspaper publication and notification in the Gazette of Odisha.

For instance, changing “Rahul Kumar” to “Rahul Sharma” after adoption in Pune helps standardize records such as birth certificates, Aadhaar and school documents, ensuring uniformity across all official systems.

Who Can Apply for the Adoption Name Change Process in Odisha?

Adoptive Parents: The legal guardians after adoption—e.g., a couple in Bangalore holding a valid court order.
Child (if 18+): Though uncommon, adult adoptees can file the request themselves—e.g., someone in Kolkata modifying their name.
Eligibility: Must be Indian citizens of sound mind, with a legitimate adoption order under HAMA or the JJ Act.
Minors: The application is filed by the parents; the child’s consent may be considered if they’re deemed mature (as determined by the court under the JJ Act).

Why Gazette Publication Is Necessary in Odisha

When an adopted child’s name is changed, it must be legally recognized to update important documents like:

Birth certificate
Aadhaar card
Passport
Educational records
PAN card
Bank accounts

The Government Gazette acts as a formal public record of the name change. It provides transparency and serves as proof for any future legal or administrative requirements.

Documents Required for Gazette Name Change (Post-Adoption) in Odisha

Here’s a general list of documents you’ll need to gather:

Adoption Deed or Court Order: Legal proof of adoption
Affidavit: A notarized affidavit stating the reason for name change
Identity Proof: Aadhaar card, voter ID or passport of the applicant
Photographs: Recent passport-size photos
Application Form: Specific to the Gazette office of your state or central government
Newspaper Publication (in some states): Proof of name change published in two local newspapers (one in English, one in the regional language)
CD or Soft Copy (if required): With the text of the name change in the prescribed format

Step-by-Step Process to Publish in the Gazette in Odisha

Step 1: Prepare a Name Change Affidavit

Draft an affidavit on stamp paper.
It should state the old name, new name, adoption reference and reason for change.
Get it notarized by a public notary.

Step 2: Newspaper Advertisement (if applicable)

Publish the name change in two local newspapers.
The ad must include the old name, new name, date of adoption and name of the adoptive parents.

Step 3: Submit Application to the Gazette Office

Depending on whether you’re filing under the State Gazette or the Central Gazette, the procedure may vary slightly. Generally, you will:

Fill out the name change form
Attach required documents
Submit with fees (varies by state; typically ₹500–₹1,500)
Submit hard copies and a soft copy (CD/DVD or USB drive as specified)

Step 4: Publication in the Gazette

After verification, your name change will be published in the Official Gazette.
A physical or digital copy can be requested for future reference.

Confused About Documents for Gazette Name Change? We provide a complete checklist and step-by-step support to ensure your application is flawless and approved without any issues.

Cost and Time for Gazette Publication for Name Change in Odisha

Item	Cost	Details
Affidavit	₹50-₹200	Notary fee
Newspaper Ads	₹1,000-₹5,000	Local + national (e.g., TOI)
Gazette	₹1,100-₹1,500	DPI fee, state tweaks
Lawyer (Optional)	₹5,000-₹20,000	Drafting, filing
Doc Updates	₹100-₹1,000	Aadhaar, birth cert, passport

Validity: Permanent—the new name’s legal forever.
Plan for – ₹7,000 and patience.

How Long Does It Take?

The gazette name change process can take 30 to 60 days, depending on the workload and completeness of your application.

Advantages of Legally Changing the Name

It’s crucial to follow all legal requirements when changing a name to ensure official recognition. A person’s name is a core part of their identity and any updates must be done through the proper legal channels. In today’s digital world, names appear on various official documents like Aadhaar, PAN, bank accounts, birth certificates, educational records and more.

Before any updates can be made to these identity documents, the new name must first be legally recognized and verified by the appropriate authorities. Misuse of false identities is a known issue, often linked to crimes such as identity theft, fraudulent transactions and unauthorized signatures. Therefore, for transparency and legal accountability, it’s vital that the new name be officially recorded in the Government Gazette.

Newspaper Publication in the Gazette Process for Name Change Due to Adoption in Odisha

Newspaper publication is an important preliminary step in the Gazette publication process for name change due to adoption, especially in Odisha. It involves publishing a public notice in two newspapers—usually one in English and one in the local regional language– to declare that a name change has occurred due to legal adoption.

Local and National Newspapers
Publish a notice about the name change in two newspapers – one local publication and one English-language newspaper.
Notice Content
The notice must clearly mention the former name, the new name and the date the affidavit was executed.
Copies
Retain printed copies of the published notices for submission with the Gazette application.

AFFIDAVIT FOR NAME CHANGE DUE TO ADOPTION

(To be printed on Non-Judicial Stamp Paper and Notarized)

I, [Old Name of the Adopted Person],
S/o or D/o [Biological Parent’s Name (if applicable)],
Date of Birth: [DD/MM/YYYY],
Residing at: [Full Address with PIN Code],
do hereby solemnly affirm and declare as follows:

That I was born on [Date of Birth] and my name at birth was [Old Full Name].
That I have been legally adopted by [Adoptive Father’s Full Name] and [Adoptive Mother’s Full Name], residing at [Address of Adoptive Parents], as per the Adoption Deed / Court Order dated [DD/MM/YYYY].
That after adoption, I have decided to change my name from [Old Name] to [New Name] and I will henceforth be known and recognized by my new name only.
That this name change is being made solely due to legal adoption and for no fraudulent or unlawful purpose.
That all records, certificates and documents shall henceforth reflect my new name: [New Full Name].
I am executing this affidavit to affirm my identity change and to publish the same in the Official Gazette of [State Name/Central Government] as required by law.

VERIFICATION
I, the deponent above named, do hereby verify that the contents of this affidavit are true and correct to the best of my knowledge and belief. No part of this is false and nothing material has been concealed therefrom.

Verified at ___________ (City) on this ___ day of _______, 20.

Signature of the Deponent
[Old Name] / [New Name]

(Adopted Individual or Parent if Minor)

Affordable Legal Help for Name Change After Adoption. Transparent pricing with no hidden fees. We offer cost-effective solutions for your Gazette name change needs, ensuring peace of mind.

Notable Case Laws

Vinod Seth vs. Devinder Bajaj (2010): Forged name docs—SC upheld verified records (Section 18(e), Registration Act). Affidavits must be legit.
K. Balakrishnan vs. K. Kamalam (2004): Adoption name change—SC backed minor’s new ID with guardian consent (HAMA). Courts need clarity.
Seema vs. State of Haryana (2011): Delayed Gazette—Punjab HC ordered faster DPI action. Timelines matter.
Lata Singh vs. State of UP (2006): Name change post-adoption—SC stressed legal process (JJ Act). No shortcuts.

Gazette Publication for Name Change Due to Adoption Services by ezyLegal in Major States of India

Frequently Asked Questions on Gazette Publication for Name Change Due to Adoption

Q1. What is Gazette publication for name change due to adoption?

Ans1. Gazette publication for name change due to adoption is the official legal process of publicly declaring the new name of an adopted individual by publishing the change in the government’s official gazette. This formalizes the new identity for all legal and administrative purposes.

Q2. Why is Gazette publication necessary after adoption for a name change?

Ans2. Gazette publication is necessary to legally recognize the adopted child’s new name, ensuring it is updated in all official documents such as birth certificates, Aadhaar cards, passports and educational records. It provides public notice and transparency for the name change.

Q3. Who can apply for a name change due to adoption in Odisha?

Ans3. Adoptive parents can apply on behalf of minor children, while adult adoptees (18+) can file the application themselves. Applicants must have a valid adoption order under laws like HAMA or the JJ Act.

Q4. What documents are required for Gazette publication of name change after adoption?

Ans4. Key documents include the adoption deed or court order, notarized affidavit stating the name change, identity proof, recent photographs, newspaper publication proof (in some states) and the application form for the Gazette office.

Q5. What is the role of newspaper publication in the name change process after adoption?

Ans5. Newspaper publication acts as a public notice of the name change and is usually required in two newspapers—one English and one regional language. It supports transparency and is often mandatory before Gazette notification.

Q6. How long does the Gazette name change process after adoption usually take?

Ans6. The process typically takes between 30 to 60 days, depending on the completeness of the application and the workload at the Gazette office.

Q7. Can an adopted child’s birth certificate be updated with the new name in Odisha?

Ans7. Yes, but only with a court order. The adoptive father’s name cannot replace the biological father’s name on the birth certificate, though it may be added or adjusted as per legal guidelines.

Q8. What is an affidavit for name change due to adoption and why is it important?

Ans8. An affidavit is a sworn statement declaring the old and new names along with the reason for change due to adoption. It is a crucial legal document required for Gazette publication and to validate the name change.

Q9. What are the costs involved in the Gazette name change process after adoption?

Ans9. Costs may include affidavit notarization (₹50–₹200), newspaper ads (₹1,000–₹5,000), Gazette fees (₹1,100–₹1,500) and optional lawyer fees (₹5,000–₹20,000), totaling around ₹7,000 on average.

Q10. Is the new name permanent after Gazette publication for adoption name change?

Ans10. Yes, once published in the Official Gazette, the name change is legally permanent and must be used in all official documents and records going forward.

Ready to Legally Change Your Name After Adoption? Don’t navigate the complex Gazette publication process alone. Our expert legal team is here to guide you every step of the way — from affidavit preparation to newspaper publication and official government notification.

Adv. Rupa Agrawal

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Advocate Rupa Agrawal, with over 9 years of independent practice, specialises in providing legal expertise, advice and guidance to a broad range of customers. Having been practising law independently for several years after doing her B.A. LLB from Bangalore University and PGDM from the National Institute of Personnel Management.

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