Understanding Property ID in Haryana: A Comprehensive Guide

by  Adv. Latesh Kumar  

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Unlocking the Secrets of Property ID in Haryana: Your Ultimate Guide to Identification, Management, and Security

A property ID is a unique number assigned to the property to help identify it. It is also called a property identification number (PIN). Property identification is an important process for various government authorities and financial agencies for taxation and record keeping. This blog focuses on the concepts of Property IDs in Haryana.

Detailed Explanation of Property ID

Our legal experts are here to assist you with all your property identification concerns in Haryana. Schedule an online consultation today and ensure your property records are accurate and secure!

What is Property ID?

It is a number that has been assigned to a property, which can be a parcel of land or a building. It is a unique 15-digit number used for identification. It is basically used for record keeping. It acts as a benchmark for making references to the property. It aids in managing and tracking the property in all forms. It also helps in making the information related to the property accessible.

It is a name or number that is given to the property, which will stay with it forever and will not change. If a property is sold as a whole or divided and then sold, the number still sticks with it. It is generally provided by the municipal authorities of the state. It is considered important for administration and taxation purposes.

Different Types of Property IDs

1. Tax ID’s:

These are assigned for the purpose of property tax by the authorities for local taxes or the assessment authorities. This helps the jurisdictions track the property. It aids in assessing the property tax on the property individually as well as the various structures on the property and afterwards collecting the taxes as well. These are specifically based on location, and the format for the same can be the same as the location.

2. Utility ID’s:

These are tied to the service being provided and not based on geographical location. Utility companies assign properties an identification number, which in turn helps in managing the accounts and billing. The property connected to the utility has a utility ID for gas, water, sewage, and electricity.

3. Plot or Parcel Number:

These are part of the process of dividing the property into various parcels. The process gives an ID or parcel number to each plot divided, helping to distinguish it from other plots. The number is generally used in legal property descriptions and is sequentially assigned for better distinction. If the ownership is changed, the parcel number remains unaffected.

Components of Property ID

The Property ID comprises various components that, in turn, provide detailed information about the property. The components depend upon the location and the authorities. Some of these are:

1. Jurisdiction Code:

It is the initial part of the ID. It provides representation to the administrative area, which has been specifically put in charge of the assessment and taxation of the property. It helps maintain local records easily and distinguishes the various categories of properties.

2. Assessment Number:

It is the unique number assigned to the property according to the jurisdiction under which it falls. It helps distinguish between the various properties easily and makes information related to the property, such as taxation, assessments, and ownership, accessible.

3. Lot Number:

When a specific area undergoes land development, the properties are divided into lots. This helps make even minute details of the property easily accessible in areas with large land tracts and developments.

4. Block Number:

In urban areas, properties can be divided into various blocks in a few jurisdictions. Dividing the properties into various blocks helps in locating the property very easily on the city grid map, as the block number tells you in which block the property is.

5. Section Number:

The section number helps find the exact location of the property in a specific section in larger territories and regions. Thus, it helps organise the various properties and manage large areas, usually in rural areas.

Examples to Illustrate the Components

For instance, a Property ID might look like “HR-03-1254-78”, where:

  • “HR” denotes the state of Haryana.
  • “03” represents the district code.
  • “1254” is the plot or building number.
  • “78” is the sub-unit number within a multi-unit property.

Property ID in Haryana

Property ID has been introduced in Haryana, so there is no need for internal registries. The revenue records were categorised into urban areas, rural areas, and others, which created a loophole that some people exploited. Now, with the introduction of Property ID, this loophole has been eliminated.

The Property ID does not serve as proof of ownership; it only helps in identifying the properties in the created land maps. Registrations for the properties will be conducted only using Property IDs. These also aid in extracting tax-related information and other information connected to the properties.

How Property ID is Assigned in Haryana 

The Process by Which a Property ID is Created and Assigned in Haryana

The assignment of a Property ID follows a structured process to ensure accuracy and consistency:

  1. Property Survey: Initial survey and mapping of the property by authorized officials.
  2. Data Collection: Gathering detailed information about the property, including ownership, dimensions, and usage.
  3. Verification: Cross-checking the collected data with existing records and official documents.
  4. ID Generation: Using the verified data to generate a unique Property ID.
  5. Assignment: Officially assigning the Property ID to the property and updating the records.

Authorities Responsible for Assigning Property IDs in Haryana

In Haryana, the assignment of Property IDs is managed by the Urban Local Bodies (ULBs) in coordination with the Department of Town and Country Planning (DTCP). These bodies ensure that the Property IDs are assigned accurately and consistently across the state.

What is a Folio Number?

It is a unique number identification. It is used in public records maintained by the government to categorise property documents. It is used in the area of land divided into various plots for the purpose of development. It is provided in a sequential manner, which in turn helps in finding the exact location of the property in a large community.

The Property ID and Folio Number are similar terms but have different uses. They both are considered necessary for legal documentation. The Property ID has a broader usage than the folio number. The folio number is important for government records in relation to tax assessment and payment.

The folio number is used when one wants to search through the tax records or when the parcel maps are to be inspected. In contrast, property ID is put to use when one wants to access the services or when one wants to inquire about the tax payments or register to use the utilities and to have permits for the renovation.

Understanding your Property ID is crucial for accurate tax assessments. Our experienced legal consultants can guide you through the complexities. Schedule an online consultation now!

Importance and Benefits for Property Owners

Legal Identification

How Property ID Serves as a Legal Identifier for Properties

Property ID acts as a unique identifier for each property, ensuring that each piece of real estate has a distinct and traceable identity. This unique identifier helps in maintaining clear records of ownership and property details, thereby reducing confusion and discrepancies in property-related matters.

Importance in Legal Disputes and Transactions

In legal disputes, a Property ID can be a crucial piece of evidence. It helps to clearly identify the property in question, ensuring that there is no ambiguity about the subject of the dispute. During transactions, having a Property ID ensures that the correct property is being transferred, preventing fraud and errors in the buying and selling process.

Property Management

Role of Property ID in Property Management and Maintenance

A Property ID simplifies property management by providing a systematic way to organize and track property details. This makes it easier for property managers to maintain records, schedule maintenance, and ensure compliance with regulations.

Ease of Tracking Property Details and History

With a Property ID, tracking the history and details of a property becomes straightforward. Owners and managers can access information about past transactions, renovations, and ownership changes easily, ensuring that they have a comprehensive view of the property’s history.

Security and Fraud Prevention

How Property ID Helps in Preventing Property Fraud

Property ID plays a vital role in preventing property fraud by providing a secure and verifiable record of ownership. It reduces the risk of fraudulent transactions by ensuring that only the rightful owner can transfer or modify property records.

Ensuring Authenticity and Ownership Verification

Having a Property ID makes it easier to verify the authenticity of ownership. Buyers and sellers can quickly confirm that the person claiming to own the property is indeed the rightful owner, thus preventing fraudulent claims and transactions.

Market Value Assessment

Impact of Property ID on Property Valuation

Property ID can significantly impact property valuation by providing a clear and organized record of the property’s characteristics and history. This comprehensive information helps appraisers and real estate professionals make accurate assessments of the property’s market value.

Use in Real Estate Market Analysis

For real estate market analysis, Property IDs provide valuable data that can be used to track market trends, compare properties, and make informed decisions. Analysts can use this data to identify patterns and make predictions about future market movements.

Utilizing Property ID in Transactions

Importance of Property ID in Buying, Selling, and Transferring Property

In real estate transactions, a Property ID is essential for ensuring that the correct property is being bought, sold, or transferred. It provides a clear and unambiguous reference, preventing mistakes and misunderstandings during the transaction process.

Steps to Ensure Property ID Accuracy in Transactions

To ensure the accuracy of Property ID during transactions:

  1. Verify the Property ID with official records before proceeding with any transaction.
  2. Ensure all documentation includes the correct Property ID.
  3. Cross-check Property ID details with government databases and property records.
  4. Consult legal professionals to confirm the validity and accuracy of the Property ID.
  5. Include the Property ID in all contractual agreements related to the property transaction.

Overview of the Registration Process

Steps in the Registration Process

Detailed Steps Involved in Registering a Property ID in Haryana

  1. Initial Application Submission:
    • Property owner submits an application for a Property ID at the local municipal office or through the online portal provided by the Urban Local Bodies (ULB) in Haryana.
  2. Document Verification:
    • Submitted documents are verified by the municipal authorities to ensure all required information is accurate and complete.
  3. Property Survey and Inspection:
    • An official survey and physical inspection of the property are conducted to verify the details provided in the application.
  4. Data Entry and ID Generation:
    • Once the inspection is complete, the data is entered into the property management system, and a unique Property ID is generated.
  5. Issuance of Property ID:
    • The property owner is issued a Property ID, which is recorded in the municipal database for future reference.

Required Documentation and Information

Owner Identity (Aadhar Card):

A mandatory identification document for verifying the identity of the property owner.

Proof of Property Ownership (Sale Deed / Verified Jamabandi Nakal):

Legal documents proving the ownership of the property. The sale deed must be registered, and the Jamabandi Nakal should be verified.

Site Plan (Location Plan):

A detailed site plan showing the exact location and dimensions of the plot or property. This helps in accurate mapping and identification.

Photographs of Property/Building (Property Photographs): 

Recent pictures of the property or building to provide visual confirmation of its current state.

Role of Government and Legal Bodies

Involvement of Governmental and Legal Bodies

  • Urban Local Bodies (ULBs): Responsible for managing the property registration process, conducting surveys, and issuing Property IDs.
  • Department of Town and Country Planning (DTCP): Ensures compliance with planning regulations and oversees the proper development and management of properties.

Importance of Complying with Regulations in Haryana

  • Compliance with local regulations is crucial to ensure the legal validity of the property registration. It helps in avoiding legal disputes and ensures that the property is properly recorded in government records.

Challenges and Common Issues

Common Challenges Faced During Registration

  • Incomplete Documentation: Missing or incorrect documents can delay the registration process.
  • Discrepancies in Property Records: Inconsistencies between submitted documents and actual property records can cause complications.
  • Delays in Verification: Prolonged verification and inspection processes can extend the registration timeline.

Tips to Avoid or Overcome These Issues

  • Ensure Complete Documentation: Double-check that all required documents are complete and accurate before submission.
  • Seek Professional Help: Engage with legal or property experts to ensure all paperwork is in order.
  • Follow Up Regularly: Contact municipal authorities to monitor the application’s progress and address any issues promptly.

Cost and Timeframe

Approximate Costs Involved in the Registration Process

  • Registration Fees: The cost varies based on the type and size of the property. Generally, it includes application fees, inspection charges, and documentation fees.
  • Legal Fees: If legal assistance is sought, additional costs may apply.

Typical Timeframe for Completion

  • Timeframe: The registration process typically takes a few weeks to a couple of months, depending on the complexity of the case and the efficiency of the local municipal office.

Property ID and Taxation

Link with Property Taxes

How Property ID is Used in Property Tax Assessments

Property ID serves as a crucial link in property tax assessments by providing a unique identifier for each property. This ID ensures that all data related to a property, such as ownership details, location, and size, are accurately associated with the property’s tax records.

Steps to Ensure Accurate Tax Records

  1. Verify Property ID Details: Ensure that the Property ID matches the actual details of the property, including owner information and property specifications.
  2. Regular Updates: Keep property records up to date with any changes in ownership, property size, or use to ensure accurate tax assessments.
  3. Consult Local Authorities: Regularly consult with local tax authorities to verify that the property details are correct in their records.

Tax Benefits and Deductions

Overview of Potential Tax Benefits and Deductions for Property Owners

Property owners in Haryana can avail various tax benefits and deductions on their property taxes, which might include rebates for prompt payments or deductions for properties under certain uses like residential versus commercial.

How to Claim Property Tax Deductions

  1. Documentation: Gather necessary documents, such as proof of ownership and property tax receipts.
  2. File a Claim: Submit a claim for deductions along with required documents during the property tax payment process.
  3. Follow Local Guidelines: Adhere to local guidelines and timelines for claiming tax deductions.

Factors Affecting Property Tax

Property Type, Size, Location, Usage, Age, and Condition

  • Property Type: Residential, commercial, industrial, and agricultural properties are taxed differently.
  • Size: Larger properties generally attract higher taxes due to higher valuations.
  • Location: Properties in more developed or desirable areas may face higher tax rates.
  • Usage: Commercial properties usually incur higher taxes compared to residential properties.
  • Age and Condition: Older properties may be eligible for tax reductions depending on their condition and historical value.

Local Regulations and Assessment Methodology​

  • Assessment Methodology: Local authorities may use different methodologies like Annual Rental Value (ARV) or Unit Area Value (UAV) for tax assessment.
  • Local Regulations: Each locality may have specific regulations affecting tax rates, including exemptions and incentives for certain types of properties or owners, such as discounts for senior citizens or veterans.

Don’t let property disputes stress you out. Our legal professionals specialise in property law and are ready to provide you with expert advice through online consultations. Get started today

The Lal Dora Property ID Initiative

Introduction to Lal Dora

Lal Dora is a Hindi word that translates to a red thread. It refers to a red line that was used to mark the boundary of villages in ancient times. This term was generally used to refer to the outer limits of the village. In this area, agricultural land is used for other purposes, such as residential, commercial, and industrial.

The British introduced this concept to collect revenue by delineating the boundaries. The Indian government adopted this practice after independence, using agricultural land for other purposes.

For the state of Haryana, the concept of Lal Dora is about the land used for purposes other than agriculture. This land is not given exemption from the building by-laws and zoning regulations as in the case of Delhi Lal Dora Areas are provided with.

A Lal Dora certificate certifies that the property is in a village Abadi area. This certificate legalises the property and thus helps obtain various licenses and permits. It also aids in ensuring that the property gets basic amenities like electricity, water supply, and sewerage. If a Lal Dora certificate is not provided for a property, it can be demolished.

The process of getting a Lal Dora certificate is long and a little complicated. It starts from applying to the concerned authorities with documents required to be submitted. The next step involves a surveyor’s visit to verify the property’s location and boundary. After the completion of the survey, a provisional certificate is given. The Final Lal Dora Certificate is received only after the necessary fees have been paid. The fees vary from one state to another. The documents required for applying for the Lal Dora certificate are :

  1. Copy of the Jamabandi
  2. Copy of the Khasra Girdawari
  3. Copy of the Property Card
  4. Copy of the Aadhaar card
  5. Proof of ownership of the property
  6. NOC from the Revenue Department

These properties are located on the outskirts and are not bounded by any norms or regulations; thus, they are less costly than properties in urban areas, which makes them an attractive option for buyers and sellers. This also helps in developing these regions at a lower cost; thus, these areas are preferred for industrial as well as commercial usage.

The Lal Dora properties are under the Gram Panchayat, which maintains the land records and issues the certificate. They are considered a great investment option.

Haryana is one of the states that provides Property ID in order to make the state Lal Dora free. This would help register the unregistered plots and control the growth, thus helping to make the registrations under the official records. The government is mapping the urban areas using Property ID. This would help manage property data and prevent any illegal activities. The Lal Dora properties are generally not registered. The Property ID initiative will help keep proper records and avoid any kind of disputes.

Drones are being used for land parcels. Drone-based mapping has helped clear titles and solve disputes. It also helps in verification, after which the Property ID is issued. Drones were introduced recently before manual mapping was done. They help in mapping larger areas easily and are a cheaper method. They also help reduce errors of any form and provide more accurate data. Drone mapping helps in the arenas of agriculture, construction, urban planning, surveying, and environmental conservation.

Svamitva Yojana

The Union Minister of Rural Development & Panchayati Raj introduced this scheme on 24 April 2020. SVAMITVA stands for the Survey of Villages and Mapping with Improvised Technology in Village Areas. It was intended to reduce property disputes, create accurate land records, and boost financial terms. Another aim of this scheme is to inform residents about their various rights.

It aims to provide rural India with an integrated property validation solution. This solution helps map land parcels using drone technology and a continuously operating reference station.

This will simplify land planning and revenue collection and provide clarity on property rights in rural areas. The maps under this scheme will help create better-quality development plans, which are intended to promote economic development and social justice.

Under this scheme, property cards are being generated for all the people owning the land, which will act as an official document for the financial institutions. This would also help ensure that no one tries to take someone else’s property.

As of now, this scheme is present in the states of Haryana, Karnataka, Madhya Pradesh, Maharashtra, Uttar Pradesh, and Uttarakhand.

Impact on Rural Property Owners and Dispute Resolution

For rural property owners, especially in Lal Dora areas, this scheme is transformative. The clear delineation of property boundaries and issuance of ownership cards helps reduce conflicts over land, streamlines the resolution process for existing disputes, and improves overall governance of land resources.

By leveraging modern technology and systematic record-keeping, the Lal Dora Property ID initiative and Svamitva Yojana are crucial in bringing transparency and security to property ownership in rural and peri-urban areas. This not only helps in safeguarding the rights of the landowners but also paves the way for rural development and planning.

Conclusion

The concept of Property ID has been introduced in order to have clear public records and avoid any form of legal disputes. It provides accurate information about the owner, location, and size of the property, thus no scope for any confusion. Many states have been implementing this in order to ease the property and related things. A few of the schemes have also been initiated to encourage everyone to have a Property ID. This also helps in taxation as well.

Frequently Asked Questions on Property ID in Haryana

Q1. What is a Property ID?

Ans1. It is a number that has been assigned to a property, which can be a parcel of land or a building. It is a unique number used for identification. It aids in managing the property in all forms as well as in tracking the property. It also helps in making the information related to the property accessible.

Q2. How many digits are there in a Property ID?

Ans2. It is a 15-digit number that is basically used for the purpose of record keeping of the property. 

Q3. What are the various components of Property ID?

Ans3. Generally, the Property ID consists of:

  1. Jurisdiction Code
  2. Assessment Number
  3. Lot Number
  4. Block Number
  5. Section Number

Q4. How does Property ID help with security and fraud prevention?

Ans4. There would be no case of a property having two Property IDs, nor would two properties have a single Property ID. Thus, it ensures the authentication of the Property ID and confirms the owner of the property. It also helps in preventing any form of fraud with the properties.

Q5. How are Folic Number and Property ID different?

Ans5. The Property ID and Folio Number are similar terms but have different uses. The folio number is used when one wants to search through the tax records or when the parcel maps are to be inspected. In contrast, property ID is put to use when one wants to access the services or when one wants to inquire about the tax payments or register to use the utilities and to have permits for the renovation.

Q6. What is a Lal Dora Certificate and what are its uses?

Ans6. A Lal Dora certificate is provided to certify that the property is in a village Abadi area. This certificate legalises the property and thus helps in the obtainment of various licenses and permits. It also aids in ensuring that the property gets the basic amenities like electricity, water supply, and sewerage. In case a Lal Dora certificate is not for a property, it can be demolished.

Q7. Can a Lal Dora Certificate be transferred from one person to another?

Ans7. No, a Lal Dora Certificate is non-transferable. It is issued in the name of the owner of the property and cannot be transferred to another person.

Q8. What does Svamitva stands for?

Ans8. SVAMITVA stands for the Survey of Villages and Mapping with Improvised Technology in Village Areas. It was intended to reduce property disputes, create accurate land records, and boost financial terms. 

Q9. When was the Svamitva Yojana introduced?

Ans9. It was introduced on 24 April 2020  introduced by the Union Minister of Rural Development & Panchayati Raj. 

Q10. What is drone mapping?

Ans10. Drones are being used for land parcels. Drone-based mapping has been helping clear the titles and solve disputes. It also helps in verification, after which the Property ID is issued. Drones were introduced recently before manual mapping was done. They help in mapping larger areas easily and are a cheaper method. They also help reduce errors of any form and provide more accurate data. Drone mapping helps in the arenas of agriculture, construction, urban planning, surveying, and environmental conservation.

Understanding and managing your property details can be complex, but you don’t have to navigate it alone. Our experienced legal consultants are here to provide you with professional advice and assistance tailored to your needs.

Adv. Latesh Kumar

Adv. Latesh Kumar

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Latesh Kumar offers legal consultancy and advisory services with a keen emphasis on ethical and professional conduct to achieve favourable results. Results-driven corporate lawyer with 5 years of experience ensuring the legality of commercial transactions.

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